digipaper

Why use digipaper Convert piles of paper by scanning those into an organized collection of digital documents that can easily be searched through and retrieved in seconds.


The Problem and Solution Paper, paper, every where,
Nor the one I need.

It is quite common being overwhelmed with paper documents, be it at work or at home. There are papers for everything – from bills / receipts to reports, from permits to certificates, from designs / plans to project proposals, and more. Over time the piles of paper start creating inefficiency, confusion, worries. Since paper documents contain "information", as part of Information Safety and Disaster Preparedness process, it's essential to

• Store important documents for both short- and long-term use
• Keep a "safe copy" of documents in case of disaster / damage
• Retrieve documents quickly and easily as and when needed
• Restrict document access to only appropriate people
• Share documents with others as and when needed
• Keep several versions of the same document

You can achieve the above goals by digitizing (i.e., scanning) paper documents and storing in a hierarchically organized repository, so that it is fast and easy to retrieve, as well as dynamically control the access to the digital documents as needed. Since only the digital version can be used on regular basis, the original paper documents can be safely stored away and protected from frequent access, leading to degradation / damage or loss, and common disasters.

SARANGSoft digipaper is a document digitization and management software for the Windows platform to convert (scan) paper documents, or use already-scanned copies of those, to securely store in digital document repositories. With digipaper, you can tag each digital document for later identification and retrieval. Grant access to the digital documents for only a specific set of users (on need-to-know / do basis). Use built-in Optical Character Recognition (OCR) to extract text content from searchable / editable PDF and use the downloaded free Tesseract OCR Engine to extract text from the scanned image files. Utilize the powerful and flexible search – including full-text search – to quickly and easily locate the digital copy of any document within a repository and retrieve it. You can also look through different versions of the same document.

Managing Electronic Documents (too) Organizations are creating more and more electronic documents every day. There are tons of "files" – (Word) documents and (Excel) spreadsheets and (PowerPoint) presentations, marketing materials like logos and banners and posters and flyers (made with PhotoShop and such), technical designs / drawings (with AutoCAD or Visio), and a lot more. It often happens that one arm of the organization – even some people of the same department – doesn't know which of these documents are the latest / approved / intended material to be used in meetings, project proposals, planning process, promotional activities etc. This can lead to confusion and frustration, and can even cause major embarrassment and problems later on. A simple document management system helps organize various types of electronic documents in a repository (similar to a repository for digitized paper documents), so that the appropriate personnel can easily locate the required documents and use those as needed.

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